AAEE Team Descriptions

The following are descriptions of the AAEE Officers and Directors Positions. Want to get involved? Contact us!

PRESIDENT

Maintains monthly contact with the Executive Director to address issues/needs of the Executive Office
Develops agenda for and presides at the National Conference
Develops agenda for and presides at any Board of Directors or business meetings, including monthly conference calls, summer board meetings, and pre-and post-conference board meetings; distributes agenda to Board Members in advance of each meeting
Ensures that valid voting procedures are used and that Robert’s Rules of Order are followed
Works closely with the Board to establish Association goals
Maintains knowledge of all Association governing documents, and ensures that the Association operates accordingly
Serves as an ex-officio member of all AAEE functional teams, except the Elections Committee
Provides oversight to the Executive Officers and Directors for the appointment of team members as well as approval of functional goals
Represents the Association and its members to other organizations, government and public agencies, the media, and the public
Establishes annual performance objectives for the Executive Director and prepares and conducts the annual performance review of the Executive Director
Trains and prepares the President-elect for the responsibilities of the presidency and establishes specific objectives and areas of focus for the President-elect
Ensures decisions are made in a timely manner and then translated into meaningful actions, holding appropriate parties accountable for success

PRESIDENT-ELECT

In the absence or disability of the President, or at his/her request, performs the duties of the President
Becomes President if the office of the President becomes vacant
Supports the President in development and application of annual Association goals
Serves as co-chair of the Program Committee for the AAEE National Conference; collaborates with Executive Director/Executive Office on conference details, including calls for programs, menu selections, and design/printing of conference programs and/or conference app
Teams with hotel and event planner (i.e., Meeting Solutions) to allocate conference space in selected facility
Works with conference co-chair in site selection for National Conference
Collaborates with conference co-chair in selecting and organizing conference committee
Collaborates with Executive Office to develop/select conference logo
In conjunction with the Executive Office, publicizes the conference to AAEE members and potential attendees
Conducts overall evaluation of National Conference; suggests areas for improvement; provides feedback to Board Members

PAST PRESIDENT

Chairs the Nominations Committee
Manages the awards and recognition process – confers awards at National Conference and specialized awards (e.g. Stars) throughout the year; collaborates with Executive Office to order awards; sends congratulatory letters to award winners
Provides updates on award winners for inclusion on AAEE website
Acts in the general role of consultant to the Board and assumes assignments as requested by the President
May provide input regarding the maintenance and updating of the AAEE Bylaws
Attends summer Board Meetings in addition to all other Board Meetings and Executive Sessions throughout the year

SECRETARY

Records and distributes minutes of all meetings of the Board of Directors, including monthly conference calls
Reviews meeting minutes from previous meeting with the Board of Directors at the beginning of each meeting
Records minutes for Executive sessions that will be viewed only by the Board and not available to the membership or the Executive Director
Records and distributes the minutes of the annual Business Meeting at the National Conference
Coordinates with/assists Executive Director in developing and sending Association correspondence on behalf of the Board of Directors
Ensures adherence to parliamentary procedures
Serves as historian and custodian of the records of AAEE

TREASURER

Collaborates with the President and Executive Director in preparing the annual budget
Monitors monthly income and expense activity using bank statements and AAEE Executive Office financial records
Reports on the financial status and results of AAEE operations at meetings of the Board of Directors (monthly) and at the annual National Conference Business Meetings; makes Business Meeting report available to the total membership
Arranges for audits of the Association’s financial records when mandated by the Board of Directors
Maintains access to all financial resources

DIRECTORS OF MEMBERSHIP, UNIVERSITIES/SCHOOL SYSTEMS

While targeting their respective areas - Universities and School Systems - two Directors of Membership work collaboratively to direct the Association’s strategic marketing program

Recruits Regional Coordinators (RC) and State Representatives (SR) to help strengthen and maintain membership in all 50 states, and across 10 regions
Manages the RC/SR Program and provides support and orientation as needed
Suggests new member orientation/programming (e.g. at conferences); develops new member activities in conjunction with Board Members, RC’s, and SR’s
In collaboration with the Executive Office, connects RC’s and SR’s with state and regional Associations to enhance membership interface
Prepares monthly update and annual report on RC/SR program

DIRECTORS OF PROFESSIONAL DEVELOPMENT, UNIVERSITIES/SCHOOL SYSTEMS

While targeting their respective areas - Universities or School Systems - two Directors of Professional Development work collaboratively to direct the Association's professional development program

In collaboration with the Executive Office, plans, directs, delivers, and evaluates professional development programming
Identifies presenters for webinars; as needed, interacts with webinar presenters to clarify objectives and expectations
Recruits members to prepare blog posts for AAEE’s website and social media
For monthly Board Meetings, prepares update on professional development activities

DIRECTOR OF PUBLICATIONS

In collaboration with the Executive Office, provides leadership for the preparation of the annual Job Search Handbook for Educators (JSHE)
Prepares a timeline in conjunction with the design and publication schedule provided by the AAEE Strategic Marketing Manager
Recruits members for the JSHE Editorial Committee and chairs meetings
Collaborates with the Executive Office to issue call for article submissions
Chairs Committee to collaboratively review submissions; select articles for publication; and interact with authors as needed to ensure articles are published according to AAEE guidelines
With the JSHE Committee, edits articles for the publication
As manageable, provides feedback to the national office on other publications, e.g. Supply and Demand Report
For monthly Board Meetings, prepares update on publications activities

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